We
always tell our team to prepare a conference from the aspect of speakers,
delegates and, of course, the host organization. The reason is as simple as staying
with the demand. In this 3C world, an international conference demands more attention
on this segment.
Prepare for the
HOST party
A
PCO stands with the Host party from the beginning so the demands seem clear
from each talk. Yet, it may be the case if it is the first time to the host. The
experience and advice from the PCO is now valuable to help them prepare at the secretariat.
A wireless printer with good connect
to every laptop on site is helpful. At least 2 laptops at the secretariat with the access to the internet are
basic to run the conference smoothly. Don’t forget to bring back-up files in
the USB in case you lost internet connection to the drive. If there is no
budget for a photographer, 2 cameras and
its spare battery must be prepared for record purpose. As walkie-talkie has
been replaced by mobile phones for the team communication, the mobile chargers or power bank are investable for the staff.
source: Wifi Printer - Laptop
source: Digital Camera - Power Bank
Prepare for the
SPEAKERS
A projector is necessary without saying
but it will be thoughtful to prepare a spare one for incidents while a speech
is also completed with microphones, audios, and pointers. Internet access is also important but depends on speakers.
A standby DVD player can give visual
“aids” while needed.
Although
advance collection on every speech is recommended, some speakers can change
their material at the last minute and request to use his/her own laptop. Therefore,
send a tech savvier to stands by and prepare for the different electronic
current.
Prepare for the
Raining Day
Always
plan a PLAN B. When we suggest preparing everything in 2 sets, it is not for quantity discount, rather all these are to prepare for any surprise,
especially 3C equipment not under control all the time. Therefore, a technician to support on site would be very thoughtful.
So, next time when you prepare an event, remember to go through your facilities before opening!
在現在會議中不可或缺的3C產品，有時也讓人頭痛萬分。一場會議最基本的電子設備有：麥克風、音響、投影機、電腦等，方便演講者進行簡報；更貼心的會準備網路、印表機、充電器等來滿足講者及與會者的臨時需求；而相機則是為了記錄會議實況。
這些便利的3C設備最讓人頭痛的就在於突發狀況！麥克風沒電是最常見也最容易解決的，但如果遇到投影機與電腦不合，畫面就是怎樣都送不出去，如果沒有專業的技術人員在場，可能就會影響會議的進行。因此，除了一定要提前測試並設定好之外，也建議多準備一組備用設備，以備不時之需。
國際會議要開始籌畫了嗎？沒有頭緒、找不到人做，歡迎聯絡滙集國際。
So, next time when you prepare an event, remember to go through your facilities before opening!
在現在會議中不可或缺的3C產品，有時也讓人頭痛萬分。一場會議最基本的電子設備有：麥克風、音響、投影機、電腦等，方便演講者進行簡報；更貼心的會準備網路、印表機、充電器等來滿足講者及與會者的臨時需求；而相機則是為了記錄會議實況。
這些便利的3C設備最讓人頭痛的就在於突發狀況！麥克風沒電是最常見也最容易解決的，但如果遇到投影機與電腦不合，畫面就是怎樣都送不出去，如果沒有專業的技術人員在場，可能就會影響會議的進行。因此，除了一定要提前測試並設定好之外，也建議多準備一組備用設備，以備不時之需。
國際會議要開始籌畫了嗎？沒有頭緒、找不到人做，歡迎聯絡滙集國際。
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